Senior Project Coordinator

  • Full Time
  • Bletchley, Milton Keynes (Hybrid working)
  • Up to £27k DOE
  • Posted 4 April
  • Closing 30 April

About Celestra

At Celestra we provide our clients with the services they need with forward-thinking expertise that develops, implements, and supports innovative and essential technologies. Driving big brands in Hospitality and Retail forward in the digital era, this is what we do!

Celestra is a successful and dynamic company delivering IT services nationally to the best brand names in the hospitality and retail industries. We build on the essential ingredients required to build strong, long-term partnerships. We become an extension of our clients’ teams as we work together to help them achieve digital visions. With teams spread across the UK, we deliver an exceptional customer experience and speed of delivery which is second to none.

Our clients are investing more and more into the latest technologies driven by the need to deliver an enriched customer experience. No matter the scale or location, we help our clients deliver the right solution with our ability to deploy and install working systems and the infrastructure behind them. The best part of working with Celestra is knowing that whatever the challenge, we will always find the best solution to fit, this is how we Serve Star Solutions.


The Senior Project Coordinator will work cohesively with the Project Administrator and/ or Project Coordinator, establishing an excellent relationship working with contractors, shopfitters, electricians, cablers and suppliers alike to ensure a successful project delivery. The Senior Project Coordinator will be responsible for the day-to-day basic management of existing key customer accounts.

The Nitty Gritty 🚀

  • Creating and updating detailed reports, and ability to communicate information to chain of command
  • Responsible for ensuring that effective communication with clients are taken place, including preparing presentations and client meetings
  • Creating and standardising internal documentation reviews, such as installation guides
  • Ensuring that a successful outcome is achieved for problems escalated from both the customers and the Project Teams, and escalate any major risks to Project Manager
  • Accountable for scheduling and coordination of resources, as well as administrative tasks
  • Building rapport and relationships with other internal departments to ensure a successful project delivery
  • Prepare and chair internal review meetings, including taking minutes and distribute required actions to the Project Team
  • Understanding the lifespan of each Projects and prioritising to deadlines
  • Overseeing and supporting the Project Coordinator with basic quotes from set fees for Project tasks and resources
  • Process invoices and billing from customer’s purchase orders, demonstrating greater financial awareness and understanding the importance of costs accuracy
  • Referencing the statement of work between clients and the Company
  • Manage the Project Administrator (if any within the team), hold regular 1:1’s and continuously review skills and calibre to identify gaps for training and development
  • Accountable for scheduling and administration tasks

The successful candidate will have/be:

  • Knowledge of EPoS systems and/or experience within a technical environment combined with experience of resource/ supplier management and roll-out type projects (desirable)
  • Proven experience of project coordination and/ or project management
  • Strong financial awareness
  • Possess excellent organisational skills in a multi-tasking environment
  • Proven experience in working with multiple projects and/ or customers
  • A degree of flexibility to travel as some occasional site visits will be required
  • Ability to set a good example and lead a Project team
  • IT literate, including MS Office package